We are living in the golden age of digital globalization and shared network access. Several businesses have shifted their operations online for efficient management and collaboration. This helps them in better data and record management. Additionally, an online presence allows for virtual workspace, which helps in saving resources.
Similarly, the HR industry has also found effective use of a couple of Microsoft tools; SharePoint and Office 365. HR deals in the bulk of data each day, which calls for a consolidated database and record management software. Additionally, remote offices need employee collaboration and task discussion. Here are some of the advantages of using SharePoint and Office 365 in HR Management.
SharePoint for efficient hiring management
The HR department is endowed with the crucial task of hiring competent employees for the organization. They must examine each applicant thoroughly and check their eligibility for the position.
Therefore, they receive plenty of applications daily, and going through each one of them can be frustrating. SharePoint HR solutions allow the team to create a custom portal with a hiring database where they can upload all the applications they receive.
Once the archive is organized, any member of the team can perform a targeted search through relevant keywords. This also helps in ex post facto filtration. So, if someone has applied for a position, which is not vacant at the moment, HR can keep the resume of the applicant for future reference.
The said application can then be pulled out through keywords at an appropriate time. Similarly, if multiple HR teams are working in different locations, they can collaborate via Sharepoint.
First, the HR department can create a checklist of eligibility requirements on the portal, and all the HR managers can follow their recruitment according to the checklist. Once the hiring is final, HR can update the checklist, which can be viewed by anyone.
Also, HR teams can also upload the details of the interview and prepare a report. This will help perform statistical analysis on the recruitment process. Moreover, if the organization engages in mass recruitment, it becomes impossible to send custom emails to every candidate.
SharePoint allows the HR industry to save time by sending automated emails about rejection, acceptance or invitation. Lastly, the HR department may also upload handbooks, company guides etc., on the portal, which can be accessed by the new joiners.
Efficient employee management
Now, once HR is done with the hiring season, it has to turn to its own employees for management. HR is equipped with several tasks regarding employee management. The custom portal on Sharepoint allows for efficient employee records management.
The HR department can use the common database to store employee information such as personal information, professional record, academic record etc. The end-to-end encryption by Microsoft ensures the highest level of security against unwarranted attacks.
The custom portal needs access authorization, so in case of a breach, Sharepoint will immediately send alerts. Since all the employees will get access to the database for task collaboration, HRs can also use this feature to contact the employees through their profiles.
Additionally, they can keep track of employees' work hours, attendance, leaves and salary. Also, project development monitoring can also be done via SharePoint. Several HR departments use the portal to conduct surveys, assessment tests and employee evaluations.
The employee profile on the database can provide objective pointers, which can be helpful during the appraisal process. Lastly, employees can also contact their HR through the SharePoint portal regarding leaves, training, tests etc.
Office 365 for better employee experience
HR's responsibility is not limited to building a talent pipeline. The department is also expected to retain existing skilled professionals for the advancement of the organization. Employee retention and attracting new skilled professionals depend on the employee-organization relationship and overall work environment.
Office 365 ensures a proper organizational framework for employee convenience. Additionally, it also helps in better task management and complete use of digital workspace. Evolving with technology sends a positive message across the industry that the organization is ready to learn and grow.
Office 365 for flexible working options
The year 2020 forced businesses to take their daily operations online. Thus, the need for an efficient workspace arose. Office 365 proved to be an effective software for employee management and project development.
Teams could collaborate over the cloud database and share their bits. In the coming years, new businesses may never establish physical offices. Hence, the need for Office 365 for employee management will be more than ever.
Office 365 for HR collaboration
The HR department has different teams that work across various sectors. Therefore, there is a need to collaborate across various issues. The Office 365 tools such as Microsoft Teams, Yammer and SharePoint portal links facilitate such collaborations.
Additionally, HR can conduct their meetings with the help of a vast database that they can access from anywhere. This helps in driving major HR projects.